Procure To Pay Life Cycle

Here are the detailed steps of what happens in Procure To Pay Life Cycle
1) Create purchase requisition for the purchased items
enter each item one by one
organization,location,subinventory,supplier,supplier site
click on distributions button ( show charge account) -----in the requisitions form
close form go to main form and click on approve
2) Go to requisition summary form and enter requisition number and check whether created purchase requisition has been approved or not
note: if status is in process click on tools --> view action history button and find out who is the approver of this purchsae requisition.
3) Now we can create PO's based on this purchase requsition, we can go for auto create option (manual or automatic) choose any item and choose supplier site and click on create button,add item by item to document builder and click on createand a message shows that PO is created
4) Take that PO number and query in purchase order form it will be in the incomplete status and we need to approve it and click on approve button to approve it
5) Now we need to receive inventory against created PO so create receipts
enter PO number and click on find button in the receipts form,receipts header opens enter required fields and close it receipts screen opens and check all items and save it then receipt number generates in header
6) Now you can view the details on inventory receipts in the onhand quantity form,open the onhand quantity form and choose organization and sub inventory and click on find
7) We have to create self billing invoices for receipt so we have to run the program called
Pay Receipt Program
go to SRS window and submit concurrent program Pay Receipt Program and enter receipt number what ever we have created and now
8) We can view the self billing invoice created for teh receipt in AP responsibility,next we have to create an invoice for PO and match it with the invoice
9) Click on match button ,enter PO number and click on find, enable match option (check box), click on actions button and validate the invoice -------------- in the invoice form
click on actions button select validate , accounting etc...
go to tools menu view accounting information
you can view this information in tables
ap_ae_headers_all
ap_ae_lines_all
these two tables are meant for AP module accounting information
now click on actions and make your payments for the invoice , payment window opens and select quick pay
10) Click on overview button to see entire details of invoice and payments
11) Click on payment form and query doc number
12) Logon to Cash Management module and reconcile the payments,create a bank statement enter the amount and save it
13) Clear the transactions, so open the transactions form and enter the bank details and click on find and click clear transactions